Engineering Human Performance

How can business leaders engineer higher performance?

People assume the qualities of the roles they’re assigned. People who wear surgical scrubs, judge’s robes, or uniforms understand this. Uniforms create a feedback loop from bystanders – even a tentative rookie will step-up under scrutiny from a crowd that expects them to succeed or to perform in a predictable way.  People also routinely commit the fundamental attribution error – they assign values and assume expertise where none exists. Best demonstrated each time someone asks a Doctor how to invest their money. This question flows from an assumption that high achievement and domain knowledge in one area translates to other domains.

Alternatively, self-confidence can overcome negative bias, since it can be difficult to identify an expert out of context – someone wearing tattered clothes who walks up and declares – “I’m a Doctor” will get everyone’s attention. Think about the Holiday Inn commercials when self-confident people tackle a challenge they would otherwise be unprepared for – at the end revealing they have no qualifications except that they “stayed at a Holiday Inn Express last night.” Alternatively, consider how people treated Frank Abagnale Jr. when he forged checks as a nineteen year old pilot for Pan Am Airways. Countless examples were acted out by Leonardo DiCaprio in the 2002 Steven Spielberg film, “Catch Me If You Can.”

Sam Walton, the founder of Walmart, was famous for driving an old pickup truck and wearing unassuming clothes. Sam’s been used as an example to sales people in luxury-goods industries as the reason they should treat everyone who walks through the door as a potential customer.

Our bias is predictable and easy to uncover. The day after Martin Luther King was assassinated In 1968, Jane Elliott, a third-grade teacher in Riceville, Iowa, divided her class for an exercise about discrimination. Students were arbitrarily divided into two groups – blue eyes, superior, and brown eyes, inferior. The blue eyed group was placed in charge, and brown eyed students were not allowed to use the playground equipment or the drinking fountain. Students were told that blue-eyed students were naturally better at math, English, and other skills, while brown eyed students were told they were not as good. The next day, Jane announced she had made a mistake and the roles were reversed.

Immediately, previously low-performing blue-eyed students were producing better work – they were trying harder, while high-performing brown-eyed children started to perform below their previous levels. Jane Elliott’s impact on education is significant, her experiment in Riceville created the foundation for her work as a speaker and coach about discrimination, and diversity training for corporations and colleges around the world. In 1970, her third group was filmed and a documentary was released called “Eye of the Storm.” In 1985 Frontline created a program about the experiment, based on a book by the same title, “A Class Divided” and it includes footage from the 1970 documentary. You can watch it here.

Jane tested her students regularly and found that scores went down during the time a student was part of the low expectation group, and up during their participation in a high performing group. But another effect was more surprising. After their participation in the experiment all students’ scores increased. Researchers at Stanford reviewed the results and concluded that the brown eyes, blue eyes experiment led to a dramatic change in the students performance – the act of believing you could do better showed the kids they were able to achieve more, to perform better, and evidence presented during their time as “high performers” increased their self-confidence and performance.

Jane Elliott already demonstrated how discrimination is manufactured. In 1971, Dr. Philip Zimbardo and other researchers at Stanford, wanted to measure how role expectations could change behavior, outlook, and self-esteem, in a study about prisons sponsored by the U.S. Navy. They devised an experiment where young men were randomly selected to be guards or prisoners in the 1971 Stanford prison experiment. Twenty-four students participated in the mock-prison; guards quickly asserted control over the prisoners, and subjected them to various forms of psychological torture. Most of the prisoners accepted their treatment, but a few resisted, only to be attacked by other prisoners who helped guards keep everyone in line.

“Our planned two-week investigation into the psychology of prison life had to be ended prematurely after only six days because of what the situation was doing to the college students who participated. In only a few days, our guards became sadistic and our prisoners became depressed and showed signs of extreme stress.” Philip G. Zimbardo

Both experiments offer important lessons for us. It’s a small leap to recognize that leaders and managers who encourage and support their teams, will generate higher performance, while the reverse is true too. People will perform to the expectations others set for them, and knowledge about their situation does not automatically reverse the effects.

Engineering human performance – or how to create a pre-determined outcome. When you put someone in charge, they’ll step up to perform well, make sound decisions, and generally do the right thing. In most businesses, when the boss is away, subordinates need to find another senior leader to sign documents, approve budgets, expense reports, and other decisions to operate the business – this is the ‘disposition attribution‘ theory at work; businesses incorrectly assume that sound decision-making is a function of the employee’s level. The military operates using the ‘situational attribution‘ theory; decision-making authority rests with the senior person present. When the boss is gone, the next person in line has the authority to make operational decisions required to complete immediate tasks. This quality causes soliders, sailors, and airmen to view leadership as a condition of their circumstances rather than their pedigree. They are not paralyzed by the loss of a leader, because even the lowliest Army of one has someone in charge.

The military experience provides evidence to support conclusions by Jane Elliott and the Stanford researchers, but those lessons have not yet penetrated business leadership principles in a meaningful way. Now you have a chance to make a positive, lasting difference, and as you do, think about how what you’ve just learned influences leadership rotation programs, recruiting practices, and B-scale pay plans.

Coaching

Babies and Billionaires are Assertive

The most assertive people I know are babies and billionaires. Babies demand attention when they’re hungry or have a dirty diaper, and great wealth isn’t acquired by those who think about questions but never ask them. I have an example – during the opening-night reception for the King Tut exhibit at the Dallas Museum of Art the hushed crowd flowed into the signature room containing the King’s greatest treasures. An older man wandered in, and in a loud, familiar voice, asked, “Where’s the Mummy?” I turned around and found Ross Perot standing in the doorway.

In business, speaking, presenting, selling, and networking are common sources of stress. When a leader reacts calmly, and confidently to a stressful encounter, their emotional intelligence and leadership strengths shine.

Self-confidence is about overcoming fear. Fear motivates us, but it can also disable us, through panic, or over longer periods through the corrosive effects from elevated stress. Inoculation is a process to induce immunity from panic. Inoculation increases our ability to manage fear and to operate effectively when we’re exposed to the fear-inducing thing. Stunt pilots are trained to fly an airplane upside down, just a few feet off the ground, without engine power, while Firefighters learn to navigate hazards in the dark during simulations in a “burn tower.” Paramedics and ER physicians don’t panic when they have two minutes left to stabilize a trauma patient.  All of these people were exposed to conditions that simulated their worst-case scenarios to teach them how to respond. They developed reflexsive responses to save themselves and others from serious harm.

Good leaders know that you can reduce fear by pushing rising-stars in front of an audience to speak or being tasked with a presentation for the Board of Directors, or leading a project for a Senior Vice President. Inoculation against our fears expose courage, and assertiveness is the way we demonstrate it every day. Fear is in our minds most of the time.

Here are a few actions you can take that will increase your courage, and innoculate you against fear – be polite, but be assertive:

  1. In situations with lots of people including conferences, conventions, and large internal meetings – reintroduce yourself to people you should know. And if you can’t remember their name lead with this “Hi – my name is…, I know we’ve met, but I’ve forgotten your name!”
  2. Always let someone know if their out-of-office message has expired. When you check in to a hotel ask, “Is there anything I can do to receive a complimentary upgrade?”
  3. Stop eating food that wasn’t prepared the way you asked, and send it back to the kitchen.
  4. Spend time with a few people who seem to be fearless and watch what they do.

And if you’re still looking for something to really push your limits try a ToughMudder race – they offer great confidence challenges.

Over time you’re self-confidence will increase and situations you once viewed as stressful will become normal parts of your day.

 

Coaching

Deciphering Performance Reviews

Learning how to decipher the code managers use to rate employees empowers you to improve your results and elevate your performance in the review system.

What does a hiring manager really want to know when they call your boss to ask about you? How you work? How effective you are? How much coaching you’ll need? Where you rank against your peers? Essentially – are you an asset or a liability, and to what degree? Performance reviews create anxiety for employees and managers alike. Even the best systems are imperfect, but they’re especially troublesome when used as the only feedback employees receive. Given that written feedback is rare, It’s helpful to understand how your supervisor applies precise language to rank you against your peers and other employees across the organization.

As a matter of principle reviews shouldn’t hold surprises. Negative comments should only appear on your performance review if they were shared with you previously. Managers who are afraid to provide coaching,  guidance, and feedback, outside of the formal review process, need training themselves and are less likely to help advance your career.

Performance reviews contain descriptions about three qualities, while the employee’s rank is encoded within the text:

  1. Performance.
  2. Potential.
  3. Fit.

Review systems force managers to rank their direct reports. Across regions, and divisions only a select number of employees can be assigned the highest rating. This causes managers to compete against each other to capture their fair share of the top ratings. Employees who know about this are in a better position to provide a comprehensive list of accomplishments to share with their managers – to use during the “trading” process. The process concludes with scores and descriptions for areas the company requires managers to focus on. Many employees share the same scores, but language sets them apart. High performers should strive for their narrative and scores to match; disconnects between a score and the narrative can create problems. This is often the case when a high performer is new to a group and bonuses are tied to the score. The new employee may be well-regarded and likely to be promoted, but the management team doesn’t want to reduce the bonus payout for an experienced employee. The path of least resistance is to give the new employee a lower score and a glowing review. Conversely, mid-tier scores coupled with a scathing review spell trouble. The score is used to avoid a difficult conversation about poor performance, but the language will reappear when layoffs are announced.

Adjectives provide clues about relative performance: marginal, acceptable, good, great, best (superlative). When superlatives are used, like the “best,” comparison groups are often added to give readers information about the employee’s overall performance score. Notice the size of the group used for the comparison. The best salesperson on the Los Angeles team (top 20%), the best salesperson in the California region (top 10%), the best salesperson in North America (top 5%), the best in the company (top 1%).

Superlatives, combined with the comparison group size, and a time component can give you a very accurate picture about how your score ranks against your peers. Another “time” to focus on is language that puts timing into a discussion about your next promotion. “Ready for promotion” is not as strong as, “Promote now”, but both are stronger than a lot of other comments you might receive.

It’s impossible to guess at the meaning or motivation behind vague language, but phrases to watch for include: “intense curiosity” (gets into other people’s business); “frequently offers unsolicited suggestions” (not a good follower); “frequently debates ideas with peers” (argumentative, or know it all); “serves on numerous boards and committees” (not focused on job). You get the picture, and it’s not good.

Let’s move on to typical language; consider these example reviews:

“Mike is a seasoned account manager, and the best on his team. His performance frequently exceeds expectations and Mike usually reaches his sales targets by the end of each month. Mike routinely volunteers to help new employees, and he fills in for absent co-workers whenever requested. Over the next year Mike will attend new leader training and is expected to perform above his peers.”

Team Diagram

Here’s a stronger version:

“Mike is the best account manager in the Western Region. He always exceeds his sales targets and frequently volunteers to train new employees. Mike  is ready for a promotion.”

Regional Team

And now the strongest possible language:

“Mike is the best account manager at ACME company, and has held the top spot for several years. He’s a team-player, respected by his supervisors and peers, and his knowledge and experience are sought by employees and customers alike. Mike should be promoted at the earliest possible opportunity.”

Team Venn Diagrams

 

When it comes to understanding performance reviews, a little knowledge goes a long way.

 

Coaching